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Head Office/Theatre Management/Hospitality  
Redcoats at The London Palladium

JOB TITLE: PA TO PRESIDENT

REPORTS TO:
PRESIDENT

JOB PURPOSE:
To provide effective administrative & diary support for the President, ensuring the smooth running of the office and all aspects of their professional life.

CLOSING DATE:
17 FEBRUARY 2017

Main Duties:

  • Extensive and detailed diary and meeting management.
  • Working with the Production Assistant, arranging complex and detailed, domestic and international travel itineraries, hotel bookings, transfers, visas etc.
  • Being the main point of contact for all internal RUG and RUT staff, creative team members, producing partners and key stakeholders.
  • Where appropriate, handling all incoming correspondence and general email enquiries and responding as required.
  • Work with the Vice President of Production (Licensing) and Line Producer to ensure that the President is updated on all live projects and productions.
  • Working with the Vice President of Production and EA to the Managing Director, to ensure that the monthly board pack is delivered in a timely manner.
  • Coordinate the weekly Production Meeting, producing an updated agenda and circulate notes.
  • Working with the Production Assistant, ensure that the Global Production Schedule is continually updated and the President is aware of all Production Team travel and periods of annual leave.
  • Undertake projects as directed.
  • Working with the Production Assistant, ensure all expense returns are completed efficiently.
  • Working with the Production Assistant, ensure that all house seat request are processed.
  • Manage all industry and personal invitations
  • Maintain an accurate and up-to-date filing system including inbox management.
  • Carry out any other duties that may be reasonably required to support the Production Team and, where appropriate, provide cover during periods of annual leave.

Person Specification

  • Educated to degree level
  • Solid administrator.
  • High standard of written English
  • Professional telephone manner and excellent communication skills
  • Confident and accustomed with handling high volumes of information.
  • Excellent multi-tasker and swift problem solver.
  • Highly organized and adaptable, able to manage shifting priorities and cope with last-minute changes
  • A fast and willing learner
  • Able to work alone and as part of a highly collaborative team
  • A self-sufficient, flexible “can do”, patient and calm attitude – especially under pressure
  • A conscientious approach with meticulous accuracy and eye for detail
  • Able to maintain complete confidentiality and work with the utmost discretion and integrity
  • An ability to build rapport quickly and communicate across all levels of management.
  • An intelligent/articulate communicator

Please submit a cover letter and CV to HR@reallyuseful.com by Friday 17th February.

 


 

JOB TITLE: FINANCE ADMINISTRATOR

REPORTS TO:
CHIEF FINANCIAL OFFICER

JOB PURPOSE:
To provide administrative support to the CFO and finance team.

CLOSING DATE:
17 FEBRUARY 2017

Main Duties:

  • Diary management and co-ordinating meetings for the CFO (internal and external);
  • Management of phones;
  • Taking minutes of meetings and following up on action points;
  • Document management and filing including in relation to financial documents, budgets, memorandums and correspondence – both in hard copy and digital formats, including copying/scanning etc.;
  • Assisting with drafting and document editing/formatting financial reports and investor royalty distribution letters;
  • Management of team workloads and task lists including following up on milestones/action areas;
  • Managing invoices and expenses;
  • Liaising with the company’s banks – handing forms/account changes
  • Other general office administrative support and assistance.

Candidate Specification

  • Excellent organisation;
  • Highly competent with filing and document management systems, both digital and hardcopy;
  • Confident and polite phone manner;
  • Highly skilled in drafting, editing and formatting spread sheets, memos, notes, general correspondence and other documents including a sound grasp of word-processor and excel.
  • Strong and confident communicator (both written and oral);
  • Excellent attention to detail;
  • Ability to multi-task and manage several matters coincidentally and to prioritise workload as appropriate;
  • Passion/Enthusiasm for the performing arts and the theatre industry;
  • Works well within a team; and
  • Reliable, trustworthy and pro-active.

Please submit a cover letter and CV to HR@reallyuseful.com by Friday 17th February.

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